Microsoft Office may be the productivity tool for millions of workers but it’s no monolith. Rather than a single, towering smooth-black Office, there’s a whole Stonehenge of options:
Microsoft Office on the iPhone, on iPad, Office on Android smartphones, Office on personal computers, Windows and Mac OS, Office with a handful of applications, Office with fist-fulls of apps.
But when you get down to it, there are really only two kinds of Microsoft Office. One is Office 2019, and the other is Office 365.
How can be they different, especially since each includes, the same applications?
Here are few ways to tell these tools apart, and a look at what’s coming, based on Microsoft’s new support policies for both Microsoft Office 2019 and Microsoft Office 365
The first difference between Office 2019 and Office 365
1. The first difference is in the payment model, you buy Microsoft Office 2019 and you subscribe to Microsoft Office 365.
A similar comparison would be buying vs renting a car. Individuals buy a car because they want to invest in it and use it for the next 5 years, without worrying about having the latest technology and safety improvements.
Whereas renting a car provides consumers with the choice to rent a new car almost every month, always with the most up-to-date technology in the automobile industry.
2. The second difference is in the products and services you get access to. Again, Office 365 includes so many more applications and services. Instead of just using Office 2019 on one PC or Mac, you can use Office on pretty much any device you want.
3. The third is in the update frequency and functionality. With Office 365, you are getting monthly updates to Office – whether you like to or not! With the Office 365 version of Excel, PowerPoint, Word and Outlook, you also have additional functionality available. For example, in PowerPoint in Office 365, you get a tool called “PowerPoint Designer” that uses artificial intelligence to analyze the content on your slide and, based on that, suggest alternative layouts that look much more professional.
Benefits of Microsoft Office 2019:
1. You only pay once, and it’s yours to keep forever. If all you need is Outlook, Excel, PowerPoint and Word, it will be much cheaper in the long run to own the license rather than to subscribe.
2. If you are not using Microsoft’s services for email, collaboration and communication, cloud storage, etc. and all you want is the “traditional” Office applications on your PCs or Macs, Office 2019 is a better option since it’s not so tightly integrated with the rest of Microsoft’s collaboration tools.
3. You don’t have to worry about continuously training your employees on new functionality since no feature updates are provided
Benefits of Microsoft Office 365:
1. You don’t have to pay “upfront”; you can spread out the cost.
2. You can align the Office’s cost to the actual number of employees you have at any point in time. If you have people joining, leaving or working temporarily, you can provide them with Office as they need it.
3. Each user can install Office on 5 PCs or Macs, 5 tablets and 5 mobile devices
4. You have a much richer offering with numerous cloud-based tools that enable new working, online and mobile Office apps and continuous updates with new innovative functionality.
So, If you want to buy Microsoft office, you can buy any of them.