There’s been a lot of talk about Microsoft Office 365. You might be thinking about it for yourself, your clients, or your organization. Office 365 is the cloud version.
You can connect via the internet, set up an account, make a payment, download the appropriate files, and go to work. There are no installation discs. If you think Microsoft Office 365 is the right step for your organization, be sure to read 10 things before buying it.
1. What’s is the cloud?
Microsoft office 365 cloud version is an industry term for an off-site file hosting service. When you work with Office 365 files, you can upload and synchronize files with Windows SkyDrive.
If you want to access files from different locations or devices that haven’t Office 365, this cloud version will work for you. You can also store files locally which belong to you.
The three faces of Office 365
Most people have been using the desktop version for years. Microsoft Office 365 and Web Apps are recent additions. Office Web Apps is a free version. You can use Web Apps to view and edit files on devices that don’t have Office installed.
Office 365 is a subscription-based plan. It’s a hybrid edition between the desktop version and the free web apps. Microsoft 365 offers desktop functionality by supporting multiple devices. That last part is what matters to users and clients.
3. What you’ll need
Microsoft Office 365 requires Windows 7 or 8. Mac users need OS X 10.6 (or later). You will need Internet access to install Office 365. You’ll also need a compatible browser. IE 9, Firefox 12, Safari 5, or Chrome 18.
Your local system will need the following.
- 1 GHz processor or Intel processor.
- 1 GB or RAM (32-bit), 2 GB RAM (64-bit)
- 3 GB of available hard disk space. 2.5 for Macs
4. The subscription costs
A small business with 25 or fewer users can purchase Microsoft Office 365. If you want to pay by the year, you have to pay $5 per month(per user). Or If you want to pay as you go, you have to pay $6 a user per month. But if you have 25+ users, it will take $8 to $24 per user (monthly).
Home Premium is available for $9.99 a month. You can work with five pcs/Macs, and five mobile devices. Android devices and iPhones will need Office Mobile. Windows Phone comes with Office Mobile and it doesn’t count toward the five-device limit.
5. What you’ll get
The apps you get depend on your subscription choice. Most PC has Word, Excel, PowerPoint, Outlook, Access, OneNote, and even Publisher. The Mac business versions don’t include OneNote, Publisher, or Access.
6. Compatible formats
Microsoft Office 365 files are compatible with 2010 and 2013. Office 2007 will also work, but you’ll lose some functionality. You can use Office Web Apps with these files.
Office 2013 users considering Office 365 so they can share files with others .who don’t have Office do not need Office 365. They can save Office 2013 files to SkyDrive and invite others who don’t have Office 365.
7. Who needs Microsoft office 365?
People say If Web Apps is free, why we need to purchase office 365? (Nice try!) Web Apps is limited. It’s better for viewing. It offers basic editing and formatting features, but not much else.
It isn’t suitable for the desktop version of Office 365. Just remember that Office 2010 or 2013 users don’t need Office 365 to work. However, if you want the convenience of working with your files on multiple devices that don’t have Office, then it is a better option for you.
Office 365 Home Premium supports five desktops and five mobile devices. So, you can’t buy that many licenses for less. Office 365 will save your money.
Office 365 subscriptions offer more than a software. It’s come with 27 GB of storage on skyDrive with free hosting and applicable tools. It also give 60 Skype minutes per month for landline calls.
9. Office 365 security
Most organizations considering the cloud worry about security. Office 365 offers the same user-level security and Trust as the desktop version. Users will get a huge amount of security at their level. Offsite, files are saved in specialized data centres. In a nutshell, small to medium businesses will have better security using Microsoft Office 365 than they can (probably) afford on their own.
Here are just a few facts you should know about Office 365 cloud security.
- Office 365 applications use encryption. So, without authorization can’t be read.
- Office 365 is certified as compliant by accepted industry (ISO) standards.
- Controls are in place to comply with HIPPA and FERPA.
Can I use Office 365 offline?
Office 365 runs in offline. But you have to connect to the internet every 30 days to maintain your subscription. Office 365 will inform you when it’s time to connect.
At present Office 365 market is small but growing very fast. There are three compelling reasons to buy a subscription.
- You can able to work in any location.
- If you use different devices to access files.
- If your organization supports many users and you plan to keep them on update versions.